The Embassy of the Republic of Malta in Beijing is seeking to recruit a junior visa and consular officer.
This is a full-time 40 hour per week job from 9:00 to 17:30. However, the job holder will need to be flexible should support be required outside of these hours (time off in lieu would apply subject to approval).
Duties and Responsibilities
· Contribute to the proper administrative procedures of the Visa & Consular Section
· Respond to enquiries and provide general information about the visa application process as well as procedures relative to other consular matters, including requests from the general public by phone, email or any other means of communication.
· Receive and process visa applications; Preliminary screening of visa applications and checking submitted supporting documents; Checking that all documents required with visa applications and other consular processes are in order; Liaise with State/Private entities in the host and accredited countries to check documents submitted by visa applicants, including checking the veracity of the presented documents with the relevant authorities and registering findings; Entering of data contained in visa application into the dedicated visa management software; Assist the diplomats in conducting required interviews with visa applicants; Prepare draft comments to applications for evaluation by the diplomats; Print Visas or refusal letters to applicants as directed by the diplomats.
· Receive and preliminarily screen applications for the issuance of passports; Assist in preliminary tasks related to the authentication/legislation of documents and declaration of oaths, witness to signature or any other consular services offered by the Embassy.
· Assist in cases of procedures relative to the registration of births, marriages or deaths and repatriation of corpses of Maltese citizens.
· Interpretation from English to Chinese and vice-versa during Consular interviews and meetings.
· Translation of mail and documents to/from English to Chinese
· Assistance to and substitution of the Senior Visa Officers when necessary
· Document compilation and preliminary reports relative to Consular revenue
· Assisting in the compilation of visa and consular-related monthly reports
· Receiving visa and consular related courier packages delivered to the Embassy and inform the relevant diplomat accordingly
· Assist and process legalisation requests
· General duties within the Visa and Consular section and in the Embassy, including filing and archiving
· Assisting in due diligence services of Chinese companies and any other consular services required by Maltese Companies as part of the general economic consular assistance services provided by the Embassy
Essential qualifications, skills and experience
· 2-3 years substantive experience in relevant positions is preferred;
· Graduate education management and/or business is preferred;
· Excellent organisational skills and a keen eye for detail;
· Excellent written and verbal communication skills in both Chinese and English;
· Knowledge of other foreign languages will be considered an asset
· Ability to multi-task and work in a team;
· Exceptional personal integrity, trustworthiness. Candidate must be honest and reliable;
· Strong interpersonal skills, including the ability to be professional, work under pressure and have a friendly and flexible attitude
Salary: RMB 7,550 per month (gross), exclusive of allowances
Work Permit: All applicants must have a legal basis to live and work in China
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