截止时间: 11/07/2024, 11:59 PM
Duties and Responsibilitie
 
1.Support Project Implementation 
  • Monitor and facilitate project progress, including communicating with key stakeholders to keep track of project progress, reporting and managing risks, collecting and preparing regular project progress reports, and project meetings notes etc.
  • Provide comprehensive admin and logistical support to ensure successful project delivery, including organizing/coordinating project events with partners and key stakeholders, facilitating procurement process for project, such as requisition and PO, and travel arrangement. 
  • Provide timely support on the whole process of financial management for the projects implementation, to ensure (a) correct objects of expenditure have been charged and (b) availability of funds, and ensure the compliance with UNDP policy and procedures.  
  • Coordinate with external consultants and vendors to assure quality delivery of service to the project.
  • Make sound contribution to knowledge building and sharing on the impact of the projects for both internal and external dissemination. 
  • Assist in project development when requested 
2. Support Partnership Building and Communication
  • Provide effective support to the team in maintaining relationships with existing partners and new partnership building.
  • Contribute to knowledge networks and communities of practice.
  • Support the team in communication activities to optimize UNDP’s impact across the office, drafting press release, speeches, and providing logistic support to UNDP’s presence in external events.
  • Provide support on cross-team collaboration initiatives when requested 
Impact of result
  1. Facilitated high-quality policy products produced by UNDP, which offers guidance and instruments for stakeholders to enable financing for SDGs.
  2. Facilitated project implementation of SSP team.
  3. Advocated and ensured knowledge building and communications.
  4. Administrative and finance support provided in time and quality to the team tasks and UNDP China office cross-team collaboration initiatives as assigned. 
     
Competencies
Core:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
 
Cross-Functional & Technical competencies: 
Business Management  -Project Management – Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management – Communication – Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; Ability to tailor messages and choose communication methods depending on the audience
Business Management – Monitoring – Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Business Management – Results-based Management – Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management – Risk Management – Ability to identify and organize action around mitigating and proactively managing risks
Business Development – Knowledge Generation – Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need 
 
Required Skills and Experience
 
Education:
Secondary education is required. University Degree (Bachelor´s degree) in development studies, economics, cultural studies, international relations, international development topics or related field will be given due consideration but is not a requirement. 
Experience:
A Minimum 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively relevant experience in operations and project support
 
Desired skills
  • Relevant project implementation and operation experiences will be preferred;
  • Relevant experience in international organizations/institutions or other organizations in public sector will be desired. 
  • Experience in the preparation and organization of high-level events will be desired.
  • Experience in project management via ERP system as well as project pipeline identification and design will be desired
  • Understanding of concept related to sustainable development and the Sustainable Development Goals will be preferred

Required Language(s): Fluency in both Chinese and English is required. 


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